PTO JOB DESCRIPTIONS/DUTIES
Co-Presidents:
- Act as liaison between school Administrators and Parents
- To transact necessary business in the intervals between general PTO meetings.
- To present a report at the regular meeting of the PTO.
- To prepare and approve the PTO Budget for the Fiscal Year.
- To review requests for unbudgeted items
- Speak on behalf of the PTO to students, teacher and parents
- Support all the volunteers.
- Create and communicate meeting agendas
- Attending Board meetings.
- Oversees the overall PTO calendar and adherence to bylaws & procedures.
- Update the Facebook Page
- Work with the webmaster to ensure all information on the website is current.
- Keep tabs on various volunteer event coordinators to see what help they may need.
Vice President:
- Responsible for communicating with our staff and parent community through writing and sending the bi-weekly e-blast.
- Updating the Facebook Page
- Work with the webmaster to ensure all information on the website is current.
- Provides support to the co-presidents as needed.
Secretary:
- Time Commitment – Approximately 5 hours per month. One and a half hours, 2x per month (PTO meetings) and 45 minutes, 2x per month (editing minutes and sending to webmaster and office staff)
- Attend PTO meetings and take detailed, accurate minutes of the meetings (on a laptop during meeting) to document PTO business for the official record.
- Edit the minutes and email them to appropriate people after they have been approved.
Treasurer:
- Receive all monies of the PTO and shall keep an accurate record of receipts and expenditures.
- Presides over the Request for Funds Committee and shall perform such duties as may be delegated.
- Maintain up-to-date, accurate financial records of the PTO.
- Prepare annual tax return
- Provide a written and oral financial report of the receipts and expenditures at each PTO meeting.
- Sign checks to pay bills and disburse funds as authorized.
Volunteer Coordinator:
- Time Commitment – Approximately 2-4 hours per week for the first six weeks of school. Approximately 1-2 hours per week, plus PTO meetings, thereafter.
- Recruit Volunteers to provide assistance to PTO Committee Members and our Teachers.
- Talk with potential volunteers during the Back to School Picnic then collect the volunteer signup sheets, scans and emails info to the appropriate PTO Committee Members.
- Organize and lead two “new volunteer” training sessions (one AM/one PM). Includes tour/demo of the work room.
- Attend monthly PTO meeting to stay informed about needs/programs/events.
- Check in with Committee Chairs before/after events to offer support/thanks.
- Stay connected and keep open communication with Committee Chairs to be aware of mid-year recruitment needs.
- The volunteer support provided by Oak Hills parents is essential for many of the outstanding educational, social and community programs at our school.